· For camping with your own tent the charge of £16.50 is per person per night rather than per tent and includes breakfast.
· Please complete the boxes on the form for Euros and write the £ equivalent beside in the right hand margin.
· The lower part of the form covers the optional excursions which are available on 23rd & 24th July & offer a choice of a ride out to local points of interest or a bus trip on each day, before the rally proper starts. In order to take these excursions you will need to have arrived in Trakai the day before the tour you book.
The cost for the tour per person is:
Exc 1 & 3 Ride out to open air museum (60 km) £18.50
Exc 2 & 4 Bus trip to Grutas Park £23.00
Once you have indicated all your accommodation and excursion requirements, please compute your total payment (in Euros) and put that figure in the bottom right hand box and sign in the box at the bottom of the form. As all calculations on the Accommodation Form need to be made in Euros, it may help to make a separate note of the sterling amounts to help you calculate your payment to the ACU.
Please note that 100% of payment for all accommodation and excursions will have to be made with your entry.
3. ENTRY FEES
To save on fees for bank drafts, the ACU will make one block payment. Entry fees payable by riders and passengers are £159.00 per adult and £79.00 per child (8-12 years).... if you wish the child to have every benefit listed. Youngsters under 8, who can share parents' food, & who will not take up a seat in a coach, need not pay a fee. Cheques in pounds Sterling should be made payable to "Auto Cycle Union". It could be a good idea to include a short note detailing how the amount you are paying is made up, i.e. 1x Entry Fee plus 4 nights camping or 2 x Entry Fee plus 100% of 4 nights hotel for two.
4. REGULATIONS. Please read the regulations and accept that signing the entry forms indicates that you are prepared to abide by them.
5.CLOSING DATE for receipt of entries and fees is 9th April 2018.
6. FINAL CONTROL
As stated in Art.10, the Arrival Control on 25th July will be in the centre of Trakai. The organisers will also specify a point at which we will gather as a national team, in order to ride together to the Arrival Control and Parc Ferme. We may be advised of the time and location in advance, otherwise obtain the information from the Rally Information office when you reach Trakai, bring flags and anything else to create a carnival atmosphere for the Arrival Control and the Parade of Nations. If for any reason you cannot arrive in time to check in with the national team make your own way to the Arrival Control but please remember FINAL ARRIVAL TIME FOR INCLUSION IN THE RESULTS IS 4.00 p.m. ON 25th JULY. Of course later arrivals are welcome to take part, but will not qualify for inclusion in the awards. Late arrivals should contact me to ensure they miss no rally benefits.
7. MERITUM BADGE OF HONOUR:
Present holders of Meritum Certificates please send a photocopy of your most recent certificate (or card) fixed to the second copy of your entry form.
If for any reason you are unable to go to the FIM Rally and wish to cancel your entry, please contact the me on 01837 840398 as soon as possible. The regulations are silent this year on the refund of fees; however in the right circumstances the ACU can achieve something by substituting late entries for cancellations, but no promises! In the case of late cancellations, organisers will have made financial commitments based on the number of entries they have received and persuading them to make any refund then is very difficult, so if one of your party drops out at the last moment, please let me know when you arrive at the rally, but don't expect miracles.
Both copies of your completed entry form should be sent to the address shown at the end of this letter together with your entry fee. The bottom copies of your entry forms will be authorised by the ACU & then returned to you whilst the top copies will be sent to the Lithuanian organisers. These forms should be handed in at the Arrival Control in Trakai.
PLEASE DON'T FORGET TO TAKE YOUR AUTHORISED ENTRY FORMS WITH YOU TO THE RALLY.
If you have any questions please call me on 01837 840398 between 10.00 and 21.00.
APPENDIX 1 FIM
in kilometres to Trakai, to be entered in the entry form by riders entering as
a team member of any of the clubs listed below can be taken as shown:
BMF 2158 BMW Club 2275
CSMA 2021 Dover 69 MCC 1890
IMTC 2116 Fosse Riders MCA 2158
MCC 2216 Vincent HRD OC 2115